fbpx

5 Exciting Jobs you can do with a Certificate III in Business Administration

Certificate III in Business Administration

There are several highly exciting and rewarding jobs that you can do once you’ve completed the BSB30415 Certificate III in Business Administration. These jobs vary a lot in the types of tasks that you’ll have to do, however, each job is an important support function within an organisation and will potentially provide you opportunities to progress into more senior roles over time.

Here are just a few of the jobs that you can do after completing a Certificate III in Business Administration:

  1. Receptionist
  2. Junior Personal Assistant
  3. Administration Officer
  4. Data Entry Operator
  5. Office Assistant

Each of these jobs requires that you have strengths in specific areas. Although you completed a Certificate III in Business Administration, you’re probably more suited to particular jobs over others.

For example, if you’re a very bubbly and outgoing person who enjoys speaking with new people all the time, then you’ll be perfectly suited to a role as a Receptionist or Personal Assistant. However, if you’re detail-oriented, enjoys being highly organised and are fast at typing, then you’ll be better suited to a job as a Data Entry Operator or Administration Officer. The great part about this though, is that whatever your personality and key strengths are, then there’s an Administration job that will suit you. Plus, you’ll learn all the skills you need to fulfil these jobs by completing the BSB30415 Certificate III in Business Administration.

What’s in the Certificate III in Business Administration Course?

The Certificate III in Business Administration course contains 13 Units of Competency, or subjects, which you complete over 12 months.

Each subject contains one or more assessments which you need to complete to be marked as ‘Competent’ to pass. If for some reason though, you need to stop your training at any point during the course you can do so, and you will receive a Nationally Recognised Statement of Attainment for all of the subjects that you have passed.

There is a wide range of topics covered within the course to provide you with a solid foundation covering all the essential aspects of Business Administration, preparing you to gain a rewarding Administration job.

There are several key areas which are focussed on during the course, including:

  • Organisation and Planning of Meetings and Schedules
  • Self Development
  • Typing Speed and Accuracy
  • Business Acumen and Professionalism
  • Working in a Team
  • Delivering Great Customer Service
  • Assisting Unhappy Customers
  • Creating Electronic Documents such as Word Processing, Spreadsheets, Presentations and Desktop Publishing
  • Write Reports and Structure Documents

After completing the course, you’ll be ready to confidently step into a range of Administration-based jobs knowing that you have all the necessary skills to perform an outstanding job.

Given that there are several job roles, we recommend that you look through online job sites such as seek.com.au and review the tasks within each job and the personal attributes needed. This approach will ensure that the job not only appeals to you, but it also fits your personality, giving you the best chance of success.

For example, If you’re a shy, quiet person, then a job as a receptionist may not be the most suitable for you unless of course, your goal is to push yourself outside of your comfort zone and become a more outgoing person.

When you have completed your BSB30415 Certificate III in Business Administration, you will receive an official Nationally Recognised Certificate III plus a Statement of Attainment.

Jobs You Can Do Once Finishing Your Certificate III in Business Administration

Below is a summary of 5 jobs that you can do after completing your Certificate III in Business Administration. These summaries provide you with a brief overview of each job, however for more details about the required skills and personal attributes of each, you would benefit from reviewing job ads for these roles posted on sites such as seek.com.au.

1. Receptionist

Smiling Receptionist
Happy and Friendly Receptionist

Receptionists are a pivotal member of staff in any company, and their importance is often overlooked. A Receptionist is often the very first point of contact for anyone calling or visiting the office of an organisation, so being well-presented and polite are important traits. A Receptionist also maintains security by logging the movements of visitors, including issuing visitor passes. They also organise to have packages sent by courier as well as signing for any deliveries. These tasks, how to complete them, and more is within the BSB30415 Certificate III in Business Administration.

Receptionist duties and responsibilities of the job:

As the ‘front of house’ and often the first point of contact for external visitors, a Receptionist’s job description includes:

  • Answering incoming telephone calls
  • Transferring calls as necessary
  • Taking and ensuring messages are passed to the appropriate staff member on a timely basis
  • Greeting visitors to the organisation and making them feel welcomed, and often also providing visitors with tea, coffee or water while they wait for their appointment
  • Receiving and dispatching deliveries
  • Assisting with mail as required
  • Handling queries and complaints via phone, email and general correspondence
  • Performing ad-hoc administration duties

In addition to the above Reception-specific tasks, some Receptionists may also carry out additional tasks such as:

Diary management and management of meeting rooms Managing office supplies such as stationery, equipment and furniture
Organise events, both internally and externally Maintaining office services as required (such as cleaners and maintenance companies)

The skills necessary to perform the roles and responsibilities of a Receptionist include:

  • A High Level of Organisational skills
  • Great attention to detail
  • Exceptional multitasker
  • Excellent communication skills
  • Always courteous and friendly
  • Strong customer service skills
  • It is also imperative that a Receptionist has a polite telephone manner and is well-presented at all times.

To find jobs as a Receptionist, then please go here – https://www.seek.com.au/receptionist-jobs

2. Junior Personal Assistant

Personal Assistant Taking Notes
Junior Personal Assistant Taking Notes of Tasks to Complete

A Junior Personal Assistant either works for a Senior Personal Assistant, Executive Assistant to support them achieve their work commitments or will work directly for a senior executive, however, only performs basic administrative tasks. These tasks, how to complete them, and more, are covered in the BSB30415 Certificate III in Business Administration.

A Personal Assistant-based role requires that you work closely with one or more senior executives and support them to manage their time by carrying out basic administrative tasks for them. The delegation of basic administrative tasks then frees up their time to concentrate on more complex, high-value tasks such as strategic planning or attending executive management meetings.

Your responsibilities as a Junior Personal Assistant will include:

Scanning and Filing Documents Answering telephone enquiries and checking voicemail then passing on messages
Screening unimportant calls and individuals from wasting the manager’s time Organise regular meetings with key internal and external staff or clients
Prepare meeting agendas, take minutes of meetings and type them up for later review Arrange travel requirements for the managers as needed
Create document templates and PowerPoint Presentations Manage diaries and protect the manager’s time to ensure they complete their essential tasks
Carry out basic market research on behalf of the manager Organise functions and team meetings for the manager

The skills necessary to perform the roles and responsibilities of a Junior Personal Assistant include:

  • Excellent written and oral communication skills
  • Willingness to learn and engage in new activities
  • Able to work autonomously
  • Strong adaptability and interpersonal skills
  • Excellent customer service skills
  • Takes initiative to complete set tasks
  • Skilled in the Microsoft Office Suites such as Word, Powerpoint, Outlook and Excel

To find jobs as a Junior Personal Assistant, then please go here – https://www.seek.com.au/junior-personal-assistant-jobs

3. Administration Officer

Administration Officer Working at Her Computer
Administration Officer Working at Her Computer on a Report

Administration Officers provide administrative and clerical support to senior staff within companies and organisations. They answer telephone calls, schedule meetings, prepare reports, and file documents. These tasks, how to complete them, and more, are covered in the BSB30415 Certificate III in Business Administration.

A successful Administration Officer will act as the point of contact for all employees, providing administrative support and managing their requests for help. One of the key differences between a Junior Personal Assistant and an Administration Officer is that as an Administration Officer, you work and support many people in an organisation rather than just one or two senior executives.

Ultimately, you should be able to ensure all the administrative activities of the organisation run smoothly on a daily and long-term basis.

Your responsibilities as an Administration Officer will include:

Manage office supplies stock and place orders Prepare regular reports on expenses and office budgets
Maintain and update company databases Organise a filing system for important and confidential company documen
Answer queries by employees and clients Update office policies as needed
Maintain a company calendar and schedule appointments Book meeting rooms as required
Distribute and store correspondence (e.g. letters, emails and packages) Prepare reports and presentations with statistical data, as assigned
Arrange travel and accommodations Schedule in-house and external events

The skills necessary to perform the roles and responsibilities of an Administration Officer include:

  • Solid knowledge of office procedures
  • Experience with office management software like MS Office (MS Excel and MS Word, specifically)
  • Strong organisation skills with a problem-solving attitude
  • Excellent written and verbal communication skills
  • Attention to detail
  • Ability to be able to multitask

To find Administration Officer jobs, then please go here – https://www.seek.com.au/junior-personal-assistant-jobs

4. Data Entry Operator

Data Entry Operator Entering Information into a Corporate Database
Data Entry Operator Entering Information into a Corporate Database

Data Entry Operators are responsible for collecting and accurately entering data into a variety of databases to ensure data throughout the organisation is kept up-to-date and correct at all times. This job requires that you maintain a high level of attention to detail, and to be able to type quickly and accurately for extended periods. The information you’re entering into the various databases is then used to create a range of reports. Based on the information within these reports, senior management regularly makes critical business decisions.

Not everyone is suited to being a Data Entry Operator. You need to be able to quickly enter data collected from various sources in the organisation and enter the data into the correct database. Learning how to obtain data and then rapidly and accurately enter it into a database is covered in the BSB30415 Certificate III in Business Administration.

Data entry can relate to various areas of a business, including sales, marketing, customer information, accounts or payroll.

Your responsibilities as a Data Entry Operator will include:

Insert customer and account data by inputting text based and numerical information from source documents within time limits Compile, verify accuracy and sort information according to priorities to prepare source data for computer entry
Review data for deficiencies or errors, correct any incompatibilities if possible and check the output Research and obtain further information for incomplete documents
Apply data program techniques and procedures Generate reports, store completed work in designated locations and perform backup operations
Scan documents and print files, when needed Keep information confidential
Respond to queries for information and access relevant files Comply with data integrity and security policies
Ensure proper use of office equipment and address any malfunctions
  • Insert customer and account data by inputting text based and numerical information from source documents within time limits
  • Compile, verify accuracy and sort information according to priorities to prepare source data for computer entry
  • Review data for deficiencies or errors, correct any incompatibilities if possible and check the output
  • Research and obtain further information for incomplete documents
  • Apply data program techniques and procedures
  • Generate reports, store completed work in designated locations and perform backup operations
  • Scan documents and print files, when needed
  • Keep information confidential
  • Respond to queries for information and access relevant files
  • Comply with data integrity and security policies
  • Ensure proper use of office equipment and address any malfunctions

The skills necessary to perform the roles and responsibilities of a Data Entry Operator include:

  • Experience with MS Office and databases programs
  • Familiarity with administrative duties
  • Experienced using office equipment, like fax machine and scanner
  • Typing speed and accuracy
  • Excellent knowledge of correct spelling, grammar and punctuation
  • Attention to detail
  • Confidentiality
  • Organisation skills, with an ability to stay focused on assigned tasks

To find Data Entry Operator jobs, then please go here – https://www.seek.com.au/data-entry-operator-jobs

5. Office Assistant

Hard Working Office Assistant Creating a Meeting Agenda
Hard Working Office Assistant Creating a Meeting Agenda

An Office Assistant is required to be highly motivated, extremely efficient and well organised to assist staff in the office. They work on a variety of tasks from setting meetings, through to preparation of meeting agendas, taking of minutes and distribution of minutes to attendees and other interested parties.

Office Assistants also take on a level of responsibility for the smooth running of operations within the office, which can include, relieving Receptionists, working with clients, filing, printing and photocopying, report preparation, simple project management and data entry.

A vital task of an Office Assistant is to ensure that the office runs smoothly and efficiently. Therefore, they must be committed, hard-working and well educated, which is why they benefit tremendously from completing a course such as the BSB30415 Certificate III in Business Administration.

Your responsibilities as an Office Assistant will include:

Organise office and assist associates in ways that optimise procedures Sort and distribute communications promptly
Create and update records ensuring the accuracy and validity of information Schedule and plan meetings and appointments including distribution of agendas and minutes of meetings
Monitor level of office supplies and handle shortages Resolve office-related malfunctions and respond to requests or issues such as equipment breakdown or servicing
Coordinate with other departments to ensure compliance with established policies Maintain strong relationships with suppliers, customers and colleagues
Perform receptionist duties when needed Perform general office administration tasks such as filing, photocopying, printing and scanning

The skills necessary to perform the roles and responsibilities of an Office Assistant include:

  • Experience or educations in back-office assistance, office assistant, or in another relevant administrative role
  • Knowledge of “back-office” computer systems (Example: ERP software)
  • Working knowledge of office equipment
  • Thorough understanding of office management procedures
  • Excellent organisational and time management skills
  • Analytical abilities and aptitude in problem-solving
  • Excellent written and verbal communication skills
  • Proficiency in MS Office
  • Highly organised, committed and hard-working
  • Ability to deal with individuals at all level of an organisation from suppliers through to senior executives

To find Office Assistant jobs, then please go here – https://www.seek.com.au/office-assistant-jobs

Salary and Job Outlook for Administration Jobs

Administration Jobs Salary Range
Source: seek.com.au
Projected Administration Jobs Growth
Source: seek.com.au
Popular Skills for Administration Jobs
Popular Skills for Administration Jobs – Source: payscale.com
Pay by Experience for Administration Jobs
Pay by Experience for Administration Jobs. Source: payscale.com

How to do I Enrol?

Our enrolment process is easy! You can enrol any time and start studying shortly after enrolment.

To enrol:

Financial Assistance

At Australis College, we have the following options to help ease the cost burden.

Option 1: Queensland State Subsidy – Co-contribution Fee

The Queensland Government will, for eligible Queensland residents, subsidise your course fee and reduce your enrolment cost down to only:

  • $13 for concession cardholders
  • $26 for non-concession

For more details on the Queensland Certificate 3 Guarantee, including eligibility requirements, click here or call us on 1300 887 991.

For Corporate (15+ enrolments) programs and pricing contact our Enterprise team on 0438 099 041 or enter your details here.

Option 2: Full Fee

$2,460 (GST free) via an interest-free payment plan of $205 per month for 12 monthsClick here for more about Payment Plans.

For Corporate (15+ enrolments) programs and pricing contact our Enterprise team on 0438 099 041 or enter your details here.

Leave a Reply

Your email address will not be published. Required fields are marked *